• Church Gibbons posted an update 1 year, 11 months ago

    The reality is that every user who has learned to use PTs have observed an enormous increase in their productivity. Not simply due to the speed of producing reports but from the quick insights you will get from large data sets.

    In case you present a written report of Sales by Product by Region and someone ask you, what if… You would say let me open the file and drag-and-drop it right this moment.

    Listed below are the professionals of why you need to use Pivot Tables

    – Summarizes a huge number of rows in seconds.

    – Changes the layout of report through dragging and dropping.

    – Formats your report quickly.

    – Slices and dices your flat table by category.

    – Permits you to add calculated columns.

    – No formulas needed (no less than you employ calculated fields).

    – Won’t consume enough memory resources.

    – Formats data prepared to be analyzed.

    – Lets you connect with external databases: OLAP, SQL server, Access, etc.

    Listed here are the negatives of why you should not use Pivot Tables

    – Does not permit you to start to see the source of values reported like formulas (by pressing F2). Anyone really wants to see in which the data originated in to enable them to easily confirm the formula.

    – Won’t offer flexibility to rearrange customized reports in cells.

    – Does not refresh the outputs immediately once the backend list changes.

    – Clutters the workbook should there be lots of little Pivot Tables everywhere.

    – Occupies space inside the worksheet.

    – Won’t offer easiness of moving the results over the worksheet.

    – Will not let edit calculated fields directly from the cells.

    – Offers limited supported functions in calculated fields.

    Conclusion. I’m a fan of Pivot Tables however am hot for Lookup formulas too. If you are searching for what-ifs calculations by changing the inputs, data Lookup formulas has to be sensible choice. On the other hand, Should your input details are relatively static however you wish to accomplish what-if analysis with drill-down, then Pivot Tables make the perfect choice. Unfortunately, the limited aggregate functions for sale in a Pivot Table, the impossibility to embed outputs in other formulas as well as the limited functions supported inside a calculated field increase the risk for utilization of formulas unavoidable.

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